What you’ll do
At Hawaiian Poké Bowl, we keep growing! With our ambition to expand to 150 restaurants, everything behind the scenes is growing too. From maintenance and orders to contracts, suppliers, and digital systems: great organisation makes all the difference.
That's why we're looking for a Administrative Support – Facility & Projects who loves keeping things organized, has an eye for detail, and gets excited about making processes smarter and more efficient.
You'll join our Infrastructure team, with a strong focus on Facility Management. And the best part? You'll have the opportunity to use AI and automation to make your work and our processes even smarter.
Your role in a nutshell
You're the person who keeps everything running smoothly behind the scenes. You'll support our Facility, and Construction teams by ensuring accurate administration, clear follow-up, and reliable information.
Whether it's a maintenance request, a supplier contract, or an invoice, you keep track of everything and make sure nothing falls through the cracks.
But your role goes beyond day-to-day administration. You'll identify opportunities to simplify, speed up, and improve processes, using AI and automation to make a real difference.
What will you be doing?
Facility & Maintenance: You'll follow up on maintenance activities and interventions, manage related documentation, and keep our restaurant teams well informed.
Contracts & Suppliers: You'll manage contracts, monitor deadlines, and follow up on agreements, deliveries, and supplier performance.
Orders & Invoicing: You'll place orders, track deliveries, and check invoices for accuracy and compliance with agreed terms.
Asset Management: You'll keep track of our equipment and assets, from kitchen appliances to IT hardware, including warranties and maintenance records.
Construction & Projects: You'll provide administrative support for new restaurant openings and renovations, including quotations, deliveries, and handover documentation.
Data & Reporting: You'll ensure our data is accurate and up to date, and prepare clear, structured reports for management.
AI & Automation: You'll identify repetitive tasks that could be handled more efficiently and experiment with AI tools to improve processes and save time.
Who you are
You have experience in an administrative, coordinating, or operational role, preferably within Facility Management, retail, hospitality, or a multi-site organisation.
You're organised, detail-oriented, and know how to keep track of multiple tasks and projects.
You're digitally savvy and comfortable working with spreadsheets, databases, and administrative systems.
You have experience with AI tools or already use them independently, and you're excited about finding new ways to automate processes.
You're analytical, solution-oriented, and quick to spot opportunities for improvement.
You communicate clearly with colleagues, restaurant teams, and external suppliers.
You're fluent in Dutch. English is a great bonus!
Experience in contract management, asset management, or automation is a plus. Programming skills? No need!
What makes you a true Hawaiian?
At Hawaiian Poké Bowl, it's not just about what you do, but also how you do it.
We care & make an impact: You understand that your work behind the scenes directly impacts our restaurants.
We build trust: Your colleagues can count on your accuracy, reliability, and clear communication.
We own it: You take responsibility and independently follow through on tasks from start to finish.
We innovate & keep it simple: You think ahead, aren't afraid to try new tools, and love making processes simpler and smarter.
We strive for excellence: You have an eye for detail and are always looking for ways to make things even better.
What we give back
At Hawaiian Poké Bowl, you'll join an ambitious, fast-growing organisation where your ideas can truly make a difference.
A varied role with a real impact on our restaurants and internal teams.
A dynamic work environment with enthusiastic colleagues and open, direct communication.
The opportunity to work hands-on with AI and automation.
A role that grows with you: from administrative support to process optimisation and broader responsibilities.
Plenty of room for initiative, personal development, and fresh ideas.
A team where collaboration, trust, and our Aloha spirit are at the heart of everything we do!
Ready to spread the Aloha spirit?
Are you someone who brings structure, loves taking ownership, and gets excited about finding smarter ways of working?
Then we'd love to meet you!
Apply today and help shape the future of Hawaiian Poké Bowl!